How to keep your business’ secure documents safe

Hague Australia understands that every business has sensitive documents, from invoices and cheques to certificates. Keeping these documents safe is something which all businesses should be prioritising. If the documents were to fall into the wrong hands, you could end up in an expensive situation, which could have been avoidable.

The good news is that there are simple steps you can take to protect your documents, so you don’t have to worry if your business is vulnerable or not.

Keep everything in a single location

The first step to document safety is keeping everything in one place. It might be tempting to store them in several locations so that potential thieves can’t access them all at once, but provided the location is secure, your documents will be safe. It will also save you time in the future if you are searching for a particular document.

Replace key documents ASAP

Documents do go missing, and when it happens it doesn’t mean your company is facing an immediate risk. However, if this does happen, make sure to investigate and replace any missing documents as soon as you realise they are gone.

Use a fireproof box

There are many kinds of fireproof box that you can purchase to protect your documents. These safes are designed to last longer and at higher temperatures, meaning they have greater potential to keep your documents secure, even in an extreme situation.

Only give access to those who need it

Not everyone needs access to your company’s confidential documents. Keep an eye on who can access them – remember, three-quarters of all data breaches come from within. Give employees access to the documents they need and no more.

Destroy old documents

It goes without saying that any sensitive documents that you no longer need should be immediately destroyed. Invest in a shredder and do regular audits of everything you have filed away. If you don’t need it or use it, lose it.

Hague Australia is a leading authority on security printing solutions and document fraud prevention. We can print certificates, custom cheques, ID cards, and more, with potentially sensitive information. We pride ourselves with providing you with the highest quality secure solutions.

Do you have a query about secure documents? Get in touch today at 03 8579 6566 or fill in the enquiry form and one of our security print experts will be in touch.